Writing
an Article for the Entomologist's Record and Journal of Variation:
This page contains information on how to send in articles for publication.
It briefly describes three categories of contribution and you then select
the one you want to go to the next web page. Selection is possible only
at the bottom of the page - we want you to read this page first!!!
The
General Data Protection Regulation (GDPR):
It
is the policy of this journal to include the name(s) and contact details
of authors, as supplied to the Editor, as a part of their published
contributions. To
comply with the new regulation authors will in future be asked to confirm
that they are happy with this arrangement. The Editor will maintain
a list of persons
who have given such consent. Where the publication of an address is
considered unacceptable, a "care of" address may be substituted
by the author(s).
Advertisements and other non scientific material submitted for publications
are also subject to the GDPR and must adhere to the published AES policy.
Make
your selection below:
Papers
Notes and observations
Subscriber notices
Our aim is to make submitting an article for publication easy and to encourage
more people to do so.
. The content of the journal ranges widely from descriptions of species
new to science or taxa new to Britain, through to short notes on interesting
observations that ought to be placed on record for others to access
or accounts of entomological trips. We aim to balance the "science" with "lay-interest" and
hope that as a result the contents are readable but also stand up to
scientific scrutiny.
. We welcome contributions concerned primarily with British
moths and British butterflies. Contributions on Coleoptera
and Diptera will be
considered, but we encourage the offering of these to Coleopterist and
Dipterist’s Digest respectively. We will also consider contributions
on other groups where no specialist journal exists.
. We also welcome contributions on European
moths and butterflies if
these are likely to be of interest to British readers. Subjects might
include species likely to colonise Britain (especially where these contributions
include identification keys or photographs), or accounts of entomological
trips to places that are of possible interest to other readers.
. Why not take a look at last year's Contents to see the range of
articles that might interest us
We recognise that many important contributions to entomological knowledge
have been made by amateurs. Anyone can publish in the Entomologist's
Record regardless of background, nationality, race or any other factor.
Contributions are judged on the merit of their content alone. The name
and title of the author are of no relevance. You do not have to be a
subscriber to write a contribution. Nor do you have to own a computer
(though if you are reading this page you probably do!).
Please note that in accordance with tradition authors are required
to append a postal address to their contributions (an e-mail
may also be
included). If you prefer not to publicise a home address you can use
an alternative (e.g., the office, or a box number etc). In extreme
cases where there may be a risk to personal or national security
you can quote
your address as “care of the Editor” but the Editor will
need to know a valid reason for this if he is to forward your mail.
There is a vast number of entomologists all carrying out different
kinds of field work. Now and then, each of us discovers something
of interest.
Remember - if it interests you, it might also interest the
rest of us. Write it up as a note - you might be surprised to find that your
observation
fits with others to form a pattern. Well done! You have just contributed
an important piece of knowledge and understanding! And if it was
not of interest? Well - I have never received a single note that
was not
of some interest to other readers, so why should you be any different!
There are three categories of contribution - you need to select one
of them. First read the words below to decide which category to select,
then make the selection by clicking the appropriate line at the bottom
of this page. Drawings and photographs (including colour) are welcomed
if these effectively illustrate the written article.
If you are not sure if you are writing a paper or a note, write it as
a note. The Editor may convert it into a paper if he feels it appropriate.
Papers:
Papers
will usually be at least 1500 words in length (normally more) and will
occupy at least two or three pages in the journal. Acceptance is not
automatic. They will be reviewed by an appropriate expert (who has
the right to remain anonymous) and he or she is very likely to suggest
modifications. These will be communicated back to the author who must
then either make the modifications or be prepared to justify not doing
so.
Papers should cover their subject matter to a far greater depth than
Notes and will normally present original material or a broad-based review
of existing knowledge. Thus, to give one example, a new vice-county record
of a moth will warrant a Note, but a review of the spread of the species
in Britain in recent years, incorporating a distribution map, is better
presented as a Paper.
Authors of papers are expected to follow the house style and conventions
as closely as possible. The Editor reserves the right to convert papers
into Notes and vice versa.
All Papers must be accompanied by contact details for the author, in
the case of a sole author, or for the corresponding author in the case
of two or more authors. In this latter situation, non-corresponding authors
may also add contact details at their own discretion. These contact details
will take the form of a postal address or an e-mail address or both.
Postal addresses can be given as care/of addresses if there is a need
for a residential address to be withheld. Contact details should be typed
into the submitted manuscript as a part of the text that you require
us to print. After paper publication, the Abstract, Keywords and authors
contact details as printed in the paper version will be added to our
web site.
The above text is for information only; this is because new data protection
regulations, effective from May 2018, require authors to positively opt-in
to this system by giving positive consent to their contact details being
used as described here. When you submit your Paper to the journal, the
Editor will respond with a formal request that you do so opt-in. It will
not be possible to accept your Paper for publication until such confirmation
has been received.
Short Notes:
These are the meat of the journal! Most contributions will fall into
this category. They will normally be less than 1500 words in length
(and can be very short indeed as long as the information they impart
is interesting).
We welcome Notes. There is no limit to how many you can contribute.
Authors of Notes should try as far as possible to follow the House style
and conventions, but the Editor will attend to these if errors are made.
The Editor reserves the right to convert Notes into papers and vice versa.
All Notes must be accompanied by contact details for the author, in the
case of a sole author, or for the corresponding author in the case of
two or more authors. In this latter situation, non-corresponding authors
may also add contact details at their own discretion. These contact details
will take the form of a postal address or an e-mail address or both.
Postal addresses can be given as care/of addresses if there is a need
for a residential address to be withheld. Contact details should be typed
into the submitted manuscript as a part of the text that you require
us to print.
The above text is for information only; this is because new data protection
regulations, effective from May 2018, require authors to positively opt-in
to this system by giving positive consent to their contact details being
used as described here. When you submit your Note to the journal, the
Editor will respond with a formal request that you do so opt-in. It will
not be possible to accept your Paper for publication until such confirmation
has been received.
Subscriber notices:
Subscribers to the journal may advertise entomological events, publications
or related matters free of charge, provided that the advert and the item(s)
advertised are legal and provided that they are, in the exclusive opinion
of the Editor, of interest to a majority of readers.
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